There are pieces of equipment businesses need to run efficiently, including computers, printers, and a phone system. One area many companies tend to neglect is the mailroom. However, mailing machines should not be overlooked. Below are four important ways using a mailing machine will benefit your company.
1- Time Saver
It takes time to print, stuff, and stamp envelopes and packages. Once the mail is ready, someone will stop what they are doing to make a run to the post office. All of these tasks are time-consuming. The time wasted on mailing tasks could be time spent on other projects. Also, postage for the mailing machine is filled automatically. There is no need to worry about wasting time to go out and get postage when it comes time to get mailers out on time for an upcoming sale or event.
2- Advertising Opportunities
Using a mailing machine will help your mail look more professional. It will prevent errors and look neater. It is also an opportunity to work in some advertising. With a mail machine, it is possible to add your logo or a brief message. The message could be a holiday greeting or a message about an upcoming event or sale. It could even be a coupon. There are many possibilities. The first thing customers will see is the outside of the mailer. Adding your brand or a brief communication will make a lasting impression on your customers.
3- Security Reasons
Do you know who is responsible for the sheet of stamps within your business? If you send different people to the post office or the rolls of stamps are never in the same place, how do you know your mailing budget is allocated for business needs? An in-house mailing machine is password-protected. There will be a sense of accountability. Tracking your mailing tasks will be easier and more accurate.
A mailing machine will help eliminate the worry of whether envelopes and packages are damaged or opened during delivery. Mailing machines come with self-adhesive tape, keeping boxes and envelopes closed and contents safe. Customers do not want vital information stolen because their mailers are not secured.
4- Money Saver
Every penny counts when you are running a business. A mailing machine will help to save you money. First, you will no longer pay employees to address and stamp envelopes and packages or to take them to the post office or other carriers. Second, there are discounts your company may benefit from. The post office offers a small discount for letters mailed using a mailing machine. Though it may not seem like much at the time, over time, it will add up.
There is no one-size-fits-all when it comes to businesses, and the same goes for mailing machines. So, whether you are a small e-commerce shop or a large corporation, your business will benefit in many ways from purchasing a mailing machine. From saving time and money to sending secured, professional-looking mailers, a mailing machine will make a noticeable difference in how you do business.
